Each July, I travel to New York City with Carolyn Bess, the DMA’s director of programming and Arts & Letters Live, to meet with publicists at all the major publishing houses. We get a sneak peek at which authors will have new books out during the Arts & Letters Live season and who will be touring to promote their book. Arts & Letters Live relies heavily on author tours to create the best possible season line-up. Once we return from New York, we sift through our notes and prioritize a wish list of authors for the upcoming season. This past week, we were in New York for this annual planning trip. It is always a complete whirlwind. Here is a by-the-numbers look at this year’s Arts & Letters Live season planning trip (along with a few photos from our journey):
2 tickets to New York
5 days
30 meetings with
50 publicists
97 pages of notes
380+ books pitched
1 unforgettable season (check the DMA’s website this fall for the season announcement!)
- At the airport with our tickets in hand
- A view of New York City from the airplane window
- The lobby of Random House
- Another view of the lighted bookcase in the lobby that showcases some well known-Random House books.
- Carolyn checking in at Random House offices
- A waiting area in the Hachette offices features book covers and quotations from some of their well-known authors (visible in this photo are Jon Stewart and Nicholas Sparks)
- Our meetings on Tuesday morning were in the iconic Flatiron Building, home to Macmillan Publishers
- Carolyn chatting with a publicist from W.W. Norton
- Carolyn looking through a catalog at the Penguin offices
- In spite of the hectic pace of the week, we did find a little free time. On Thursday night, we went to see Horton Foote’s THE TRIP TO BOUNTIFUL on Broadway
- Even our free time was filled with books. I visited an incredible exhibition at the New York Public Library called The abc of it, Why Children’s Books Matter
- The exhibition included original drawings from ALICE’S ADVENTURES IN WONDERLAND c. 1885 by John Tenniel (Henry W. and Albert A Berg Collection of English and American literature)
- P.L. Travers’ umbrella (author of MARY POPPINS), Rare Books Division, NYPL
- A look at financier Pierpont Morgan’s library, on display at the Morgan Library and Museum
- To go with our book-themed week, even the windows of Saks were decked out with books!
- Just a few of the dozens of books sent to us to consider
Katie Hutton is the Program Manager of Arts & Letters Live at the DMA.





















